Terms and conditions of      Interpreting and Translation


Interpreting Reservation

 

Please note that the reservation shall be made at least four business days before an assignment as I need to have enough preparation time for the job.

 

The cancellation fee will be applied from five days before the assignment.

 

Regarding requests received three business days before an assignment or later, it will be accepted only if I am available. However please note that extra fees will be applied for this occasion.

  

 

About Interpreting fees

 

Interpreting fees will be charged for half-day or full-day on a portal-to-portal basis. 

 

Please be advised that the price sheet is only an example. I will send a quote after receiving all the necessary information on the assignment. 8% of consumption tax will be added to the prices. 

 

Half-day: Up to four hours within 8:00 am to 9:00 pm including at least 30 minutes break (*In a case of the assignment exceeds four hours, a full-day charge will be applied.) 

 

Full-day: Up to eight hours within 8:00 am to 9:00 pm including at least one hour of lunch break. 

 

Overtime: After eight hours, hourly fees plus extra 25% will be charged as overtime fees. 

 

Late night and early morning: From 9:00 pm to 8:00 am extra 25% per hour will be added to regular fees.

 

 

Transportation Fare 

 

For all assignments, the actual cost of transportation fare will be added to a total price. The transportation fare will be calculated from Hagiyama Station (Seibu Haijima Line) to the nearest station to the site of the assignment.

 

For overseas business trips, the actual cost of transportation fare in Japan will be added to a total price. Booking air tickets and hotels in the destination country will be a responsibility of clients.

 

 

Preliminary Meetings

 

For preliminary meetings held before the assignment day, interpreting fees stated above will be applied. Preliminary meetings held on the assignment day shall be included in the scheduled working time.

 

 

Business Trips 

 

For business trips, a full-day fee will be applied even if the working hours are less than four hours. For hours exceeding eight hours, overtime fees will be applied.

 

Please be advised that clients are responsible for booking and paying for hotels for the interpreter when necessary.

 

Per Diem

 

In Japan: An assignment conducted at a site which is located 100 kilometers or far from Hagiyama Station (Seibu Haijima Line) or if it requires two or more hours of travel, it is considered as a “business trip.” 10,000 JPY of per diem will be charged per day. When the interpreter needs to stay three nights or more, the client might be asked to pay 20 to 50% of the total charge in advance to cover the expenses that the interpreter requires for the business trip.

 

Overseas: Full-day fees will be applied from the day of departure and the day of return including nights spent on the airplane. For overseas business trips, clients are requested to make the full payment in advance. 12,000 JPY of per diem will be charged per day.

 

 

Compensation for Lost Earnings 

 

In Japan: When it is necessary for the interpreter to stay overnight at or near the site on the day before the assignment day, a half-day fees will be applied.

 

 

Cancellation Fee

 

For cancellation requested after confirming the reservation, cancellation fees stated below will be charged. Transportation fare and per diem will not be included in cancellation fees.

 

5-4 days before the assignment day        30% of the estimate

3 days before the assignment day           50% of the estimate

2 days before the assignment day           70% of the estimate

The day before or the assignment day   100% of the estimate

 

Days are calculated on the basis of business days. (Saturday, Sunday and National Holidays of Japan are excluded.)

 

Cancellation requests can be received from 10:00 am to 6:00 pm (JST) from Monday to Friday. Requests received after 6:00 pm will be processed after 10:00 am on the following business day.

 

About Payment

 

1. All the payments shall be made through Paypal.

2. All the first-time clients will be requested to make a full payment in advance.